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Media Library of your Portal allows the users to view, access, manage, sort and filter all of their media in one place. This facilitates the organization by making the content easily-accessible, offer increased collaboration between the users and display the latest media for the users to view the organization's on-going activities. Moreover, users can also manage and track the media been published.
VIDIZMO Library Settings
To achieve control over the Library, VIDIZMO enables the users to set media access permissions, content organization and sharing parameters for published media. The Library settings comprise the following:
Note: Manager+ roles can predefine the default media settings, but these can be overridden by the uploader while uploading content. To learn more about user roles, see: Understanding User Roles
VIDIZMO provides the user to define a category or subcategory on the portal-level for the media being published. This classifies, organizes and segregates the media content. This facilitates the user in the search and sorts the relevant media. A user is allowed to create, modify or delete a category or its sub-category. They can either be defined individually or in a hierarchy. To add a category, read more about it here: How to Add, Edit or Delete Categories in Portal.
VIDIZMO also allows its users to completely change the look & feel of the categories or its subcategories by enabling them to set a background image, banner image, or thumbnails for the category's homepage. The users can also brand their category homepage by applying custom CSS. This is helpful for enterprises to provide their various categories with a distinguishable look.
Note: You can enable the Category Branding option from Portal Settings > Branding > Customize.
Tags are keywords that describe and highlight the content to provide an optimized search for users. VIDIZMO allows the users to predefine the tags that the uploader can choose from while publishing or modifying the media. Moreover, users can also allow publishers to add new tags when publishing the presentations. To add a tag, read more about it here: How to Configure and Use Enterprise Tags.
VIDIZMO portal comes with a built-in set of attributes for defining the media content to be published or modified. Examples are Title, Categories, Tags, Description, and Author's name. VIDIZMO also provides the users to create additional fields i.e. custom attribute feature to give complete control over defining the metadata for media content. This allows the uploader to classify the content in custom and creative ways, giving the users massive flexibility to search and sort the content. VIDIZMO also provides the ability to drag and drop the attribute to change it's position while displaying it to the uploader. To add Custom Attributes, read more about it here: How to Manage Custom Attributes.
User-Defined Custom Attributes
The user can create, edit or delete a custom attribute. To add or edit a custom attribute, the user needs to set the following parameters:
- Name: The user can define the attribute name.
- Type: The user can choose the attribute type to be Text, Date or Dropdown.
- Displayable: Enabling this checkbox requires the user to display the custom attribute with the media published to provide an improved search.
- Searchable: This will allow searching your content using your Custom Attribute. It makes the search easier with your Custom Attribute name.
- Facetable: This will allow your Custom Attribute to be shown in your faceted search. This gives an organized look to your Portal.
- Presentation Types: The user can define the media type such as video, audio, survey, etc. for which the attribute will be displayed.
System-defined Custom Attributes
There are System-Defined Custom Attributes in VIDIZMO which captures information within media and saves it into Custom Attributes as meta-data. These attributes capture details of media such as height, size, quality, etc. You can change them by editing it from the Custom Attribute > System Defined tab.
Default Publishing Settings enables the users to set default publishing attributes for the portal so that every media uploaded has these settings.
These settings comprise of the following:
- All: Enabling this checkbox makes all the options discussed below to be selected.
- Allow access from Portal Library: This checkbox makes the uploaded media content appear on the portal library. In case, a user leaves the checkbox unchecked for a media type, that uploaded media will not appear on the portal library and can only be accessible via a link of that specific content.
- Featured Presentations: On the portal’s homepage, there is a list of featured media files. Enabling this option allows the users to access the mashup from the homepage’s Featured Presentation list.
- Allow viewers to embed: This checkbox provides the ability for viewers to embed the media content to allowed domains or websites.
- Allow downloading: By enabling this checkbox, the users can download every media available on the Portal.
- Allow viewers to share: This checkbox when enabled provides the viewers the ability to share the content with others via the Email address of the specific users or any other social media platform such as Facebook, Twitter, etc.
A user can change these settings anytime. To make new settings applicable to previously published media, VIDIZMO offers the users another checkbox that applies the settings on already published media. To set Default Publish Settings, read more about it here: How to Set Default Publishing Rules for Media in Portal.
Enabling Comment checkbox provided on the Moderate Comments tab can be used to allow all the Portal users to comment on the uploaded content. If the checkbox is disabled, no user will be able to comment. To configure Comments, read more about it here: How to Configure Comments in Portal.
Additionally, comments can be moderated by enabling the Comment Moderation checkbox. When enabled, comment moderation ensures that no spam or unwanted comments are published under that media. Every comment is sent to the user for moderation. The comment only shows up on that particular media’s playback page if a user has approved it. These settings affect all of the existing and new presentations of the portal. To configure Comment Moderation, read more about it here: How to Configure Comment Moderation in Portal.
Enabling User Generated Content (UGC) allows all the Portal users to upload content. To restrict uploading by some of the users disable UGC. In such a scenario, only the Administrator, Manager, Moderator, and Contributor can upload the content. To configure UGC, read more about it here: How to Configure User Generated Content in Portal.
Additionally, uploaded content can be moderated by a user. Enabling content moderation ensures that no spam or unwanted contents are published. Every content is sent to the user for moderation. The content only shows up on the portal library page if a user has approved it. To configure Content Moderation, read more about it here: How to Enforce Content Moderation.
Here, the administrator can also set the number of Moderators that are required for the approval of the content. The content will not get published if the required number of moderators has not approved the content.
Note: By default, the role assigned to a user upon requesting and joining the portal is of a Viewer. If a user requests to join the portal having User Generated Content enabled, by default the VIDIZMO role assigned to the user will be of Contributor.
Some users want their content to be shared with a larger audience that is not part of the portal. To support this, VIDIZMO offers a Social Media Sharing tab that provides the Portal's user the ability to enable sharing of the Portal's Media Library page on social media platforms. Moreover, a user can share any individual media on social media platforms if the configured publish settings allow social sharing. To configure Social Media Sharing, read more about it here: How to Configure Social Media Sharing in Portal.
Note: For now, VIDIZMO supports sharing on social media platforms such as Facebook, LinkedIn, Twitter and Email. By default, if social media sharing is disabled in the Portal then the user can only share media by Email.
Set up as the number of days, this is the content retention period after the content is submitted for deletion. Although deleted from the Portal, users can seek help from VIDIZMO Support to recover the deleted content within the time specified here. After the expiry of this period, the content is deleted permanently. To configure the Retention Period, read more about it here: How to Set Retention Period for Deleted Content.
Users at times need to restrict viewers from accessing the portal due to any reason such as security, privacy, maintenance, etc. To suffice this need, VIDIZMO provides a Portal restriction tab that is used when the portal needs to be restricted to Managers and Administrators only. To restrict the Portal for users, read more about it here: How to Restrict Users From Accessing a Portal.
This field facilitates the user to define a custom message that would be displayed to the end-user while downloading any media file. To add the custom message, read more about it here: How to Add a Disclaimer Message on Media Download.