Why Do You Need a Whitelisted Email Domain?


Whitelisting the email domain is an effective way of enhancing the security of your portal and managing access during the sign-up process. This process entails creating a list of specific email domains authorized to access your portal.

Creating a whitelist helps create a trustworthy and safe environment for your users and helps safeguard networks from potentially harmful threats, data breaches and other malicious activities.


Vidizmo knows the significance of maintaining the portal's security, as well as enhancing and managing access during the sign-up process. To fill this requirement, Vidizmo has a new feature called "Whitelisted Email Domains."


This feature allows administrators to limit the users who can sign up for their portal to those who have email addresses from a pre-approved list of domains. This means that only users with email addresses from the approved domains can create an account on the portal.

The following section will give you complete insights into this new feature of whitelisting email domains and how it helps enhance the protection of your portal.


Create Whitelist email domains

 

To enable Whitelisted Email Domains feature, administrators create a whitelist of email domains in the Vidizmo portal by adding as many domains as they want. The domains can be under any top-level domain (TLD). Once the list is created, administrators can specify if this restriction should apply to admin-led invites or not.

To set up this feature Vidizmo provides customize options to whitelist email domains according to user preference. This includes options like:

  • Allow all

 This is a default setting where all email domains are allowed.

  • Allow all, except

A system administrator may add a list of domains that are exceptions, such as @outlook.com and @google.com, and accept all other domains. The access will be denied if an email address from a whitelisted domain tries to sign up.

  • Allow only

When you whitelist an email domain, you create a list of trusted email addresses allowed to access your portal. For example, an administrator can create a whitelist that includes domains such as @google.com and @outlook.com etc. and reject all others. The access will be denied if an email address from a non-whitelisted domain tries to sign up.


How does this Feature work?


When a user attempts to sign up for the VIDIZMO portal, the system will check if their email address is from one of the whitelisted domains. If the email address is not from a whitelisted domain, the system will reject the sign-up request and display a customized message to the user. The message can be multi-lingual, and administrators can customize it to include information about which domains are allowed to sign up. To learn more, see How to Whitelist Email Domains


Similarly, suppose an administrator or manager attempts to add a user to the portal via an API or SCIM. In that case, the system will check if the user's email address is from one of the approved domains. The system will reject the request and display a customized message if the email address is not from an authorized domain.

Administrators can also choose to display a message on the sign-up form to inform users about the whitelisted email domains. Additionally, administrators can specify a message to display when a user fails to log in due to an invalid email domain.


Key Benefits: 


VIDIZMO's "Whitelisted Email Domains" feature has several advantages. Here are some that you need to know:

  • Improved Security: By limiting the users who can sign up for the portal to those with email addresses from approved domains, the feature provides an additional layer of security to the portal. This ensures that only authorized users can access the portal, reducing the risk of unauthorized access and potential security breaches.
  • Reduced Unwanted Join Requests: The feature also helps reduce unwanted join requests by limiting sign-ups to approved email domains. This saves time for administrators who would otherwise need to review and reject unwanted join requests.
  • Customizable Messages: The feature allows administrators to customize messages displayed to users who attempt to sign up or log in with invalid email domains. This helps provide clear and informative feedback to users, reducing confusion and frustration.
  • Multi-lingual Support: The feature also supports multi-lingual messages, which administrators can customize. This makes it easier for users from different regions to understand the requirements for signing up for the portal.
  • Ease of Use: The feature is easy to set up and use. Administrators can create a list of whitelisted email domains in the portal, and the system will automatically check email addresses against the list. This helps save time and effort for administrators.

 

In conclusion, the "Whitelisted Email Domains" feature provides important benefits for both administrators and users, improving security, reducing unwanted join requests, and providing clear and informative feedback to users.


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