Managing Groups: Create, Edit and Delete

Overview

VIDIZMO has the option to create groups for its users to manage permissions, settings, and assignments for bulk users. Administrators and managers can create, edit or delete groups as per their need. All individual users as part of a group can be managed, controlled and assigned content with ease.

This means, by creating groups, the Administrator does not need to set settings for each user individually; rather they can collectively implement those settings on the group as a whole. In other words, the settings applied to a group will also apply to each and every member of that group, saving time and administrative hassle on behalf of the Administrator or Manager.

Moreover, access to content can be assigned on a group level.

To learn about Users & Groups, see Understanding Users & Groups.

Steps

Only Administrators and Managers can add, edit, and delete a Group.

Create a Group

i. From the Portal's Homepage:

1. Click on the navigation menu on the top left of your screen.
2. Expand the Admin tab.
3. Click on Users & Groups and you'll be directed to the Users & Group page.

ii. On the Users & Groups screen

1. click on the Create Group button.

iii. Add Group page will appear:

1. Enter the Group Name.
2. Enter the Group Description to explain its purpose or objective.
3. Enter the Email of the people whom you want to add in the group..
4. Below the email there is a permission section in both Digital Evidence Management and EnterpriseTube . There is a predefined set of permissions of which you can enable and disable by clicking on the toggle button.

 learn more Understanding User Groups to Manage Access Rights and Permissions

A notification will be displayed briefly stating: Group has been created successfully.

iv. Add Group page will appear:

Edit a Group

i. On the left-hand side Groups section:

1. Click on the Filter icon.
2. Enter a group name or part of the name to Search.
3. Select a Portal using the Portals drop down.
4. The searched result will be shown under the Group Name, click on the overflow menu.
5. Select Edit Group.

ii. Edit Group popup will be display, you can edit the Name, Email, Description and can enable and disable the set of                  permissions

1. Edit Group Name.
2. Edit Group Description,
3. Edit Group Email,
4. Clicking on toggle button enable and disable the existing set of permission.
5. Click on the Save Changes button to proceed.

A notification will be displayed briefly stating: Changes to Group has been saved successfully.

Delete a Group

i. On the left-hand side Groups section:

1. Enter a group name or part of the name to Search. 
2. Select AllPortal using the Portals drop down. 
3. The searched result will be shown under the Group Name, click on the overflow menu. 
4. Select DeleteGroup.

Contributions were made by Sarrah Hussain & Perwasha Khan.