Table of Contents


1. How Search Works In VIDIZMO

2. Viewer Level Filters

3. Administrator Level Filters

4. Search In Closed Captions



1. How Search Works In VIDIZMO

Search is often at the front and center of what we do and with the expansion of digital media in the enterprise, the time employees spend searching is only expected to surge. The rampant use of enterprise video across organizations, for instance, means that a great deal of business-related information will now be stored in the form of the video for employees to extract insights and knowledge from.


Keeping in view the inherent challenges faced by the users in searching for relevant information, VIDIZMO has implemented a powerful search tool that helps users to quickly obtain the desired results from the information spread across the portal. For example, based upon permissions assigned to the user, a search can be performed to bring up results which match keywords defined in entities such as Tags, Author Name, Closed Captions, Category names and those defined as Custom Attributes. When the search is performed from the Channel Homepage or the Channel Library, VIDIZMO will look into these entities to bring up the results. 


Campaign's section and Users & Groups have their own search and will bring up the results based on their respective criteria. These require Administrative permission and are described in Administrator Level Filters below.


VIDIZMO search works on all metadata, including titles, tags, description, long description, category, the author as well as all the content that is part of published videos (in case of rich presentation, there can be closed captions, ppt, documents etc. where all such content is indexed and searchable). Search works globally to get all presentations across all channels within an account or to perform a search within any specific channel.


VIDIZMO's search mechanism is relevance-based, which means that the searched Media, User, or Campaign with the highest weight will appear first. To narrow down the search, users can also filter the media, where the search engine takes the entire media uploaded to the portal into consideration and removes items based on the filters set by the users.


Below is an example search using the term "Town Hall". Only the media which has this term (or part of this term) are listed in the search results:

i. Searched Term: Town Hall

ii. Searched Term in Media Title

iii. Searched Term in Media Description



In the same search results shown above, the media listed as the last media contains part of the searched term in the description only, so this is also displayed in the results but towards the end. 

See the section below on relevance explaining why these media are placed as first and last in the search results.



Relevance-based Results
The media which appears as the first on the list has the term "Hall" in multiple places, which has positioned it as more relevant to others on the basis of the searched term : 

i. & ii. The complete term "Town Hall" in the Title and Description

iii. The complete term "Town Hall" in the Category


The more places a search term or part of the searched term appears, the more weight it carries in the search results and the higher it will be placed on the list.

 

 

In the media below which was also included in the search results when searching "Hall", note that the searched term does not appear anywhere in Title, Tags, or in the Category name and only appears as part of the word "Hall" in "Halldor" in the description.  Since the search term has low relevancy due to its position as a part of the word, this media is also included in the search results but positioned as the last entry.




2. Viewer Level Filters

Each section of the portal has a different set of filters available which the users can apply. The table below lists the sections with the filters that can be used to drill down to the most relevant media the user is looking for:


Channel Homepage
Channel Library
My Media >> Assigned Tab
My Media >> Uploaded Tab
My Media >> Shared & Purchased Tab
Top Bar
- Mode
- Live
- On-Demand
- All

- Sort By
- Title

- Duration

- Most Viewed

- Most Recent

- Most Relevant

- Most Popular

- Access Date

- Custom Attributes


- Processed State

- Original

- Clipping

- Transcription

- All

Top Bar
- Mode 
- Live
- On-Demand
- All

- Sort By
- Title

- Duration

- Most Viewed

- Most Recent

- Most Relevant

- Most Popular

- Access Date

- Custom Attributes


- Processed State

- Original

- Clipping

- Transcription

- All

Sort By
- Start Date
- In-Progress
- Completed
- All


- Title
- In-Progress

- Completed

- All


- Due By
- In-Progress

- Completed

- All

(N/A)
- Sort By
- Title

- Duration

- Most Viewed

- Most Recent

- Most Relevant

- Most Popular

- Access Date

- Custom Attributes

- Processed State

- Original

- Clipping

- Transcription

- All

Left Bar
- Categories
- Tag Cloud

Left Bar
- Categories
- Channel
- Media Type
- Tag Cloud

(N/A)
(N/A)
(N/A)



3. Administrator Level Filters
Since Administrators have access to administrative sections of the portal, they can use the filters available in these sections such as Media Management, Users & Groups, Campaigns and other sections n the Control Panel:


Admin >> Media Management
Admin >> Users & Groups
Admin >> Campaigns
Admin >> Control Panel >> Event Logs
Admin >> Control Panel >> Workflow Queue
Keyword Search
Keyword Search
Effective:
From - To
IP
Keyword Search
Content Type
Type
- Users
- Groups
Last Updated By
User


Added Date
From - To
Created By
Roles
- Administrator

- Manager

- Moderator

- Contributor

- Viewer

- Anonymous

- All Roles

Status
Email Address
Workflows
Mode
Status
- Enabled
- Disabled
Last Updated:
Between - To
Event
State
Sort By

Title Contains
Start Date
Events
Status


End Date
Activity
Categories




Processed State






Note that if a user has permission to view media, then only it will feature in the search.



4. Search In Closed Captions
Closed Captions are transcriptions of the words spoken in a video/audio. Closed captions can be used to add clarity to video and audio files. Moreover, it increases the searchability and also assists those with hearing disabilities, an accessibility requirement for 508 Compliance. VIDIZMO supports Closed Captions (CC) for audio and video files. These can be added from the Media Settings either accessed from Media Management or while uploading media. 


During video playback, a searchable transcript plays alongside the video enabling users to search within the transcript of the video to reach the desired moment within the video with ease. Moreover, by clicking on the transcript text, viewers can also jump to the desired section in a video.


In the transcription pane, enter a term (in this example, Linaro) in the Search field and if the searched term is found, all of its instances get highlighted.




To learn more about Closed Captions and how you can search within the video transcript, click here on the section Learn To Work With Transcript Pane In VIDIZMO, in the article How To Add Closed Captions (CC) & Work with Transcripts.